How to invite multiple suppliers to a task

Overview

Smartcat lets you invite multiple suppliers to a single task simultaneously and choose how the work is distributed among them.

When to use it

• You want to send a task to multiple suppliers and assign it to the first one who accepts

• You want to split a task among several suppliers and have each work on a portion

• You have already invited one supplier and need to add more

How to use it

Invite multiple suppliers

1. Go to Projects and open the relevant project

2. Go to the Tasks page and locate the task (for example, Translation or Editing)

3. Click Invite next to the task

4. In the supplier suggestion window, select your invitation mode in the bottom left corner (see the table below). You can also select the invitation mode next to the Invite button.

   

5. Search for suppliers by name or email, or select from your vendor list

6. Check the boxes next to all suppliers you want to invite

7. Click Send Invitations

Each selected supplier receives an invitation notification and can accept or decline.

Choose your invitation mode

Add more suppliers after an initial invitation

If you use the Everyone who accepted mode, you can add more suppliers by clicking Invite more.

If you use the First to accept mode and you have already invited one supplier, they accepted, and want to add more, you cannot update the current assignment directly. You must cancel it and reinvite. If a supplier has not accepted yet, you can invite more suppliers.

1. Cancel the current assignment

2. Re-invite all suppliers, and select the mode appropriate to your workflow.

3. Select all suppliers and click Send Invitations

All suppliers who accept receive a portion of the task.

⚠️ Cancelling an assignment does not delete completed work. Smartcat calculates the cost of work completed to that point, and the supplier is compensated accordingly. The linguist temporarily loses access to the file and must accept the new invitation to regain access. A new cost calculation begins for remaining work once they re-accept.

Requirements and limitations

• You cannot add suppliers to an existing assignment in First to accept mode. You must cancel and reinvite

FAQs

Which invitation mode should I use if I only need one supplier?

Use First to accept. The task is assigned to the first supplier who responds, and remaining invitations are cancelled automatically.

Will the supplier lose their completed work if I cancel the assignment to add more people?

No. Completed work is preserved and the supplier is compensated for it. They will need to accept the new invitation to continue working.

Can I see which suppliers accepted and which declined?

If you enable Response to invitation received notifications (disabled by default), you receive notifications for suppliers who accept or decline the invite.