Shared Linguistic Assets

Overview

Shared linguistic assets allow reviewed translations (also called translation memories, or TMs) and terminology (also called glossaries) to be accessed across multiple workspaces without duplication. When a TM or glossary is shared with your workspace, you can use it in your projects just like your own resources while the original owner maintains control over the content.

This feature is useful for:

• Large organizations on paid plans with multiple teams or business units that need consistent terminology

• Agencies and clients who want to share linguistic resources without manual exports and imports

• Global teams maintaining centralized TMs across regional workspaces

How shared resources work

When a TM or glossary is shared with your workspace:

• The resource appears in your TM Page or Glossary Page alongside your own resources

• You can attach it to projects and AI Translation Profiles

• The original workspace retains ownership and control over settings

• Changes made by the owner are automatically reflected in your workspace

📌 Resource sharing is a paid plan feature. Contact your Smartcat representative to enable sharing between workspaces.

Using shared translation memories

Where shared TMs appear

Shared TMs are available in:

• Reviewed Translations page: Listed alongside your workspace's own reviewed translations (translation memories) in the Intelligence Fabric

• Project settings: When adding TMs to a project

• AI Translation Profiles: When connecting a TM to a profile

• CAT editor: Suggestions from shared TMs appear during translation

Searching shared TMs

Shared TMs are fully searchable:

• Translation suggestions: Matches from shared TMs appear in the CAT editor

• Concordance search: You can search across shared TMs

• QA checks: Shared TM content is included in quality assurance checks

Access levels

Shared TMs have two access levels:

Limitations

• TM Editor access: Shared TMs are not visible in the TM Editor. Only the owner workspace can view and edit TM contents directly.

• Settings: You cannot modify settings (name, languages, etc.) on shared TMs

• Deletion: You cannot delete translation units from shared TMs, even with ReadWrite access

• Export: Export capabilities depend on your access level and organization settings

Using shared glossaries

Where shared glossaries appear

Shared glossaries are available in:

• Terminology Page: Listed alongside your workspace's own glossaries in the Intelligence Fabric

• Project settings: When adding glossaries to a project

• AI Translation Profiles: When connecting a glossary to a profile

• CAT editor: Term suggestions from shared glossaries appear during translation

Access levels

Shared glossaries have two access levels:

Limitations

• Settings — You cannot modify glossary settings on shared resources

• Deletion — Deletion capabilities depend on your access level

• Export — Export capabilities depend on your access level and organization settings

FAQs

How do I know if a TM or glossary is shared?

Shared resources appear in your TM Page or Glossary Page with an indicator showing they originate from another workspace. The exact appearance may vary, but shared resources are distinguishable from resources you own.

Can I edit a shared resource?

It depends on your access level:

• ReadOnly — You can use the resource but cannot make changes

• ReadWrite — You can add new content (TM units or glossary terms)

Even with ReadWrite access, you cannot modify resource settings or delete content.

Why can't I see the shared TM in the TM Editor?

The TM Editor only displays TMs owned by your workspace. Shared TMs are searchable and usable in projects, but the detailed TM Editor view is only available to the owner workspace.

How do I request access to a shared resource?

Contact your organization administrator or Smartcat representative to set up resource sharing between workspaces.

What happens if the owner deletes a shared resource?

If the owner workspace deletes a shared TM or glossary, it will no longer be available in your workspace. Any projects using that resource will need to be updated.