Understanding New Personal Spaces for All Users

The new update to Smartcat personal spaces means that all users can now manage their personal workspace more easily and they can personalize it to their work preferences. Client and task invitation management has been given a revamp too, to improve control, access, and visibility.

The left sidebar has received a number of updates:

• moved all settings to one place, accessible from any page

• optimized personal workspace

• improved management of workspaces and organizations

• made template and navigation management easier

• users can more easily personalize the workspace and organization

The left sidebar is now the main place for client management, with all settings now in one place and accessible from any page of the Smartcat platform.

New capabiltiies via the left sidebar:

• manage account and go to settings

• change the region

• quickly go to the page with tasks

• view incoming messages and go to chat

• manage and go to other organizations and workspaces

• navigate within each workspace

All the necessary personal work management tools are also at hand via the left sidebar.

The left sidebar is now the centralised location for users to manage their personal settings. Depending on the role, the contents of this panel may change.

Users can now quickly and effectively:

• go straight to the main area of work where all tasks are located

• move between regions

• manage payments

• control correspondence

For linguists, all tools that were located on the central panel will now always be on the left sidebar menu. This menu will always be available on every page.

In the new left sidebar, users can see the selected organization and all workspaces related to it.

Inside each workspace, the user can see the navigation related to it for all pages. This means that they can go to another section of the menu directly from the home page by simply selecting it in the left sidebar.

If they want to go to another organization and select a workspace in it, they can do so via the dropdown options.

In the dropdown itself, there is now a search line that simplifies the search for the workspace that a user needs if there is a large number of workspaces.

When selecting a workspace, users can immediately manage visibility settings. This function has become closer and now users can adjust the woekspace that they want to see without going to the settings page.

When hovering over a workspace panel, users can immediately see their privacy. They can understand which workspaces are paid and which are closed.

If a user wants to go to a workspace that is closed to them, they can do so simply by clicking on it. They will see a window through which they can send a request for access to the workspace and an increase in access rights. This works for all linguists.

Administrators of this workspace will get an email with a role update request.

Via the link, the addministrator goes to the user profile where they can update the role.

After gaining access to a previously closed workspace, the user will see a message about this next to the workspace.

If a user switches to another organization, the message that they received an invitation will be displayed in the panel.

If a user is invited to several workspaces at once, they can see this in the window displaying all these workspaces and also familiarize themselves with the basic information about these workspaces.

Now you can choose an icon for your organization. Go to the Manage Organisation page via the Organization and workspaces dropdown.

On the this page click on the organization icon and choose a picture for this organization.

All the settings for templates and navigation on the central part of the home page have become more convenient. Users can also quickly personalize their workspaces and manage their shortcuts.

Depending on the role, users can manage the visibility of the shortcuts that they need, or find what they need more quickly and conveniently. Simply click on the tile “Templates and services” and a dropdown will open, where you can manage visibility of every template, create new templates, and change sequencing.

Now all the template and navigation settings on the central part of the home page have become more accessible. Users can also quickly personalize their workspace.

Users can now quickly change the name of a workspace, add a description to give colleagues an understanding of it, and also set an image – all without having to go into settings.