PDF file translation in Smartcat

Smartcat allows you to easily translate your PDF files. By following these detailed steps, you can efficiently create high-quality translation for your PDF files.

Open your workspace and click on Translate a File.

That will open the project creation tab.

• Specify both the source and target languages.

• Select your PDF file from the computer.

• Click Translate files.

An Overview tab will open, where you can view the workflow stages. When the progress bar of the AI translation workflow stage reaches 100%, it signifies completion, and you can now open your file in the Editor.

Another option for working with your PDF file in Smartcat is to upload your file to an existing project.

1. Open your project.

2. Navigate to the Files tab and click on the Upload button.

3. Then select Upload documents from the drop-down menu.

Select your file from the computer and click Finish. You can upload multiple files at once.

Open your file from the Files tab. As you can see, the editing area is divided into segments.

Edit your translation if necessary. Below the editing area, you'll find various tabs.

• History. Monitor the edit history of your file.

• QA check. Check the Quality Assurance tab for inaccuracies if there are any. You can also track errors via the orange warning sign on the right of the segment.

• Segment comments & document comments. Add comments to specific text segments or to an entire document for other assigness.

• Preview. View the preview of your PDF file in the respective tab. The preview automatically displays the selected text segment within the source file.

Review and confirm one segment after another by clicking on the checkbox on the right of the text segment. To confirm all segments at once, click on the checkbox icon in the toolbar.

To maximize quality, you can assign your own linguistic reviewers or assign an expert reviewer to check the translation from Smartcat Marketplace, which is easily accessible from your Smartcat workspace.

To invite a linguist, go to the Tasks tab. Select the Post-editing task.

Click Invite. In the following pop-up, you can choose from various options:

• AI suggestions. Smartcat AI analyzes content and selects the most suitable suppliers from a marketplace of over 500,000 vetted linguistic reviewers based on various criteria including ratings, reviews, and completed projects.

Hover over a freelancer’s profile to view concise statistics.

After you have selected a suitable reviewer, click the Send invitations button. The reviewer will receive an invitation. Check the invitation status in the Tasks tab.

• Agencies. Find the vendor on the Smartcat Market place and save it to your agencies list.

• Human linguistic reviewers. Use search criteria to find a reviewer that best suits your needs.

• My team. Select a reviewer from your team

• My agencies. Select a vendor from your saved agencies.

• Via email. Enter the email and specify the role of the specialist you want to invite to your project. In additional options you can specify the rate and enter the invitational message.

• Via link. Generate an invitational link for a reviewer. As in the previous option, you can specify the role, rate and write a message.

After you have assigned a reviewer, you can track the progress of the task in the Overview tab. To communicate with assigned reviewers, you can use the in-built chat. Access the chat via the message icon in your Workspace.

Once the review and edit of your AI translation is complete, click the Done button in Editor and download your resulting file in DOCX format. You can export your file in TMX, XLIFF, or CSV if you choose the Special formats option in the dropdown menu.