Manage glossary terms

In this brief article, we'll look at how to properly and effectively manage your glossary terms for optimal translation performance.

You'll learn how to:

• Add glossary terms

• Edit terms

• Delete terms

• Suggest and manage suggested terms

• Search for terms

• Manage user permissions for the glossary

Glossary access is governed by role-based permissions. The following roles have different levels of access:

• Administrators and project managers can add, edit, approve, and delete terms

• Users, in-house linguists, and market freelancers can suggest terms for review

You can also create custom roles that have permissions for glossaries. For example, you can provide the custom role with the permissions to edit and add terms to glossaries for a specific client.

📌 The user must be logged into the workspace where the glossary is located to use these permissions.

Step 1
Go to Linguistic assets → Glossaries.

Select the glossary from the list. Click Add entry.

Step 2
Fill in the form that opens. Input your glossary term, its definition, and any additional data.

Step 3
Click the tick icon to save: ✔️

Step 1
Go to Linguistic assets → Glossaries. Select the glossary from the list.

Step 2
Hover over the term and click the pencil icon.

Step 3
Make your edits and click the tick icon to save.

Step 1
Go to Linguistic assets → Glossaries.

Select the glossary from the list.

Step 2 Hover over the term and click the bin icon.

Step 3 Confirm your choice.

If you work with a glossary created by a client, you might not have access rights to add new terms. In such a scenario, you can suggest a term.

For suggester terms, a manager, editor, or another user responsible for terminology management will review the suggested term and add it to a glossary, or edit it if necessary.

Step 1
Go to Linguistic assets → Glossaries.

Select the glossary from the list. Click Suggest term.

Step 2
Fill in the form that opens. Input your glossary term, its definition, and any additional data.

Step 3
Click Suggest.

Users with the correct access rights can edit, approve and delete suggested terms.

Step 1
Go to Linguistic assets → Glossaries → Suggested Terms.

Step 2
Edit, delete, or confirm the terms as described above.

Step 1
Go to Linguistic assets → Glossaries.

Step 2
Enter the term in the search bar and click on the magnifier icon.

Optional additional steps

A. To display only certain languages on the glossary page, or only terms corresponding to specified criteria, click Filter.

B. In the window that opens, hide the languages you don't want to see and/or specify other criteria.

C. Click Apply.

Armed with the knowledge in this article, you should now have a strong grasp on how to use and manage glossaries in Smartcat!