Understanding Personal Spaces for All Users

Smartcat personal spaces allow all users to manage their personal workspace and personalize it to their work preferences. 

The left sidebar is the main place for client management, with all settings in one place and accessible from any page of the Smartcat platform.

Capabiltiies via the left sidebar:

• manage account and go to settings

• change the region

• quickly go to the page with tasks

• view incoming messages and go to chat

• manage and go to other organizations and workspaces

• navigate within each workspace

All the necessary personal work management tools are also at hand via the left sidebar.

The left sidebar is the centralized location for users to manage their personal settings. Depending on the role, the contents of this panel may change.

Users can quickly and effectively:

• go straight to the main area of work where all tasks are located

• move between regions

• manage payments

• control correspondence

For linguists, all tools are always be on the left sidebar menu. This menu is always available on every page.

In the left sidebar, users can see the selected organization and all workspaces related to it.

Inside each workspace, the user can see the navigation related to it for all pages. This means that they can go to another section of the menu directly from the home page by simply selecting it in the left sidebar.

If they want to go to another organization and select a workspace in it, they can do so via the dropdown options.

In the dropdown itself, there is a search line that simplifies the search for the workspace that a user needs if there is a large number of workspaces.

When selecting a workspace, users can immediately manage visibility settings. This function has become closer and now users can adjust the woekspace that they want to see without going to the settings page.

When hovering over a workspace panel, users can immediately see their privacy. They can understand which workspaces are paid and which are closed.

If a user wants to go to a workspace that is closed to them, they can do so simply by clicking on it. They see a window through which they can send a request for access to the workspace and an increase in access rights. This works for all linguists.

Administrators of this workspace will get an email with a role update request.

Via the link, the administrator goes to the user profile where they can update the role.

After gaining access to a previously closed workspace, the user will see a message about this next to the workspace.

If a user switches to another organization, the message that they received an invitation will be displayed in the panel.

If a user is invited to several workspaces at once, they can see this in the window displaying all these workspaces and also familiarize themselves with the basic information about these workspaces.

Now you can choose an icon for your organization. Go to the Manage Organisation page via the Organization and workspaces dropdown.

On the this page click on the organization icon and choose a picture for this organization.

Users can now quickly change the name of a workspace, add a description to give colleagues an understanding of it, and also set an image – all without having to go into settings.