Importing and exporting glossaries

You can import a glossary created outside Smartcat or provided by a cutomer, as a MultiTerm XML or Excel file. 

Smartcat can import only terms from MultiTerm XML files (created by exporting data from SDL Studio). Other attributes will be ignored. 

Smartcat can import terms and attributes from Excel spreadsheets, if they are organized so that Smartcat knows how to match fields other information.

You can also export any glossary created in Smartcat to an Excel file to streamline data exchange between the tools.

Exporting glossary

  1. Go to the Linguistic Assets tab, select glossaries, and open the glossary you need by clicking on its name in the list. 
  2. Click Download

The exported file will appear in the folder you use for downloading content on your compputer. 

Importing glossary

The easiest way to import a glossary is to create a glossary template with one term in Smartcat beforehand and export it. Thus you will make you sure that the structure of your file matches the one of the glossary that you created in Smartcat, so no error will occur. 

  1. Set up a glossary with all the fields you need.
  2. Add some sample data to it.
  3. Export the glossary as described above. Smartcat will generate an Excel spreadsheet with the columns that match the fields present in the glossary.
  4. Copy and paste data from your existing documents to the appropriate columns of the downloaded file. 
  5. Use the Upload button in the Linguistic Assests toolbar to upload your glossary file to Smartcat. 
  6. Select the file to import and the option to deal with data. Replace all terms will overwrite the data that you currently have in your glossary. Add terms will add terms from your file to the existing glossary.

7. Click Import.






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